I propose This Month's Althing (May 29th) is the key date for planning and prep for Combatcon.
The chosen 6 must be announced. They must agree and be ready to submit to two full days of demoing at the convention. They will need to get time off from work if neccessary. We must plan for food, drink, equipment we will need, etc, etc, etc.
Those who are not the chosen 6 but who will pay for their own entrance into the Con must also be recognized and included in the planning.
We should then designate who will provide, make, etc, what needs to be provided.
Weapons and shields that will be made for Combatcon or used at combatcon will need to be withdrawn from our weekly combat and given clean covers, and any neccessary repairs.
Garb, any garb to be created or worn for Combatcon should be discussed and approved of and then cleaned, repaired (or made) and then not worn until Combatcon. This includes unit tabards, and sashes.
We should have banners. Bring your unit banners to be displayed as well as the Realm banner.
We should have our own tables (I have 2 small and one medium foldable table) with nice Khaki or Red (realm colors) table coverings.
We should have at least 6 comfy foldable chairs ($10 from walmart) Coolers with drinks and snacks or lunch.
Displays: We should have a board with photos of us at events. We should have something people could read about Dagorhir. Smithy will set up some kind of video presentation with a looping video.
Weapons displays: Weapons that we can not safely use in the demo area, can be displayed for curious hands on types.
Business cards, flyers to be offered on display for anyone who wishes to grab one.
Hundreds of freakin' waivers and we'll need pens. For like $125 I think someone could, if they desire, get pens made with Barad'Dun or Dag logo or web adress on them for giving out.
Dagorhir handbook, How to booklets on weapon smithing or garb making??? Do we want to make some of these up and offer them for free or for sale? Anything to be sold would require a cash box, cash, someone to watch over and handle the cash, a calculator, to figure taxes and change and someone who knows how to make change, and change to give out.
At Athing or a practice or two before Combat con we should rope off the 10 X 20 space we will be using for the demo and practice whatever we might want to try fighting wise, scenario wise, etc. We should also rope off a 10 X 10 space for the extra space they said they would give us and we could bring all our gear out and see if it all fits.
Edhellen armoury will be sending us some brochures and stuff they'd like us to set out for them, as well as a sword for a prize in the Highlander tourney.
Anthing else you guys can think of?
Konradr